Data Protection Policy for the Use of Moodle in the Training Program

 

1. Introduction

This document outlines the data protection policies applicable to users who register and use the Moodle platform within the framework of the offered training program. The objective of these policies is to ensure the privacy and security of the participants personal data, in accordance with applicable data protection regulations. Specifically, we comply with REGULATION 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL, of 27 April 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation – GDPR).

2. Collection of Personal Data

Upon registering in Moodle, the following personal data will be collected:

  • Identification data: Full name, email address.
  • Access data: Username and password.
  • Academic data: Course progress, evaluation results, participation in activities, time spent on activities, etc.
  • Other data: Technical data such as IP address, browser and device information, general geolocation of the device used to navigate/authenticate as a registered user.

3. Purpose of Data Processing

The personal data collected will be used for:

  • Managing user registration and authentication on the Moodle platform.
  • Facilitating access to course content.
  • Tracking academic progress.
  • Communicating with participants regarding the training program.
  • Generating reports and statistical analyses (in an anonymized form) to improve the program.
  • Designing new modules, courses, manuals, etc.

4. Legal Basis for Data Processing

The processing of personal data will be carried out based on the explicit consent of the user when registering on the Moodle platform and accepting the terms of use. Additionally, it is done in compliance with the contractual obligations derived from participation in the training program.

5. User Rights

Users have the right to:

  • Access their personal data stored in Moodle.
  • Rectify any incorrect or outdated information.
  • Delete their data when no longer necessary for the purposes of processing, unless there is a legal obligation requiring its retention.
  • Limit the processing of their data in certain circumstances.
  • Object to the processing of their data for marketing purposes or in specific cases.
  • Be notified about the rectification or deletion of personal data or the limitation of processing.
  • Exercise the right to data portability.

To exercise these rights, users can contact the data controller through https://ai4ed-project.eu/contact/

6. Data Security

The protection of personal data is of utmost importance to us. Therefore, we implement appropriate technical and organizational measures to ensure the security of the information stored in Moodle, such as:

  • Password encryption.
  • Secure access protocols (SSL).
  • Regular backups.
  • Restricted access control for authorized personnel only.

7. Data Retention

Personal data will be retained for as long as necessary to fulfill the purposes described in this document or as required by applicable laws. If a user requests the deletion of their account, the data will be securely deleted unless retention is required by legal obligations.

8. Third-Party Data Transfers

Users’ personal data will not be shared with third parties, except in the following cases:

  • Service providers acting as data processors under contracts that ensure adequate protection of the data.
  • Legal compliance: When necessary to comply with applicable laws or regulations.

9. Modifications to the Data Protection Policy

We reserve the right to modify this policy to adapt to legal, technical, or operational changes related to the Moodle platform. In the event of significant changes, users will be informed via email or a notice on the platform.

10. Contact

For any inquiries or to exercise rights related to data protection, users may contact the data controller through https://ai4ed-project.eu/contact/